Can we manage enrollment for multiple age groups with different schedules?

Yes. SwiftEnroll lets you create separate programs for each age group — toddlers, preschool, pre-K — each with their own schedules, capacity limits, and pricing. Parents see only the options relevant to their child's age.

How does the waitlist work for high-demand preschool spots?

When a class or age group reaches capacity, families are automatically placed on a waitlist in order. If a spot opens, the next family is notified and given a time window to complete enrollment before the spot moves to the next in line.

How are tuition payments handled?

SwiftEnroll supports one-time tuition payments, deposits to hold a spot, and installment schedules — all processed securely through Stripe. Requesting a spot never charges a card; payment happens when the family accepts their offer. Parents get automatic receipts (with your Tax ID for FSA claims), and your staff can track payment status from the admin dashboard.

Is SwiftEnroll built for child care centers or just preschools?

SwiftEnroll works for any program that manages enrollment and waitlists — including daycares, child care centers, preschools, and early childhood programs. We customize the setup to match how your program actually operates.

How do we store emergency contacts and pickup information?

Household accounts include fields for emergency contacts and pickup and dismissal preferences. Parents manage this information themselves, and your staff always has access to the latest details.

Is there a way to offer sibling discounts?

Yes. Your team can apply sibling and other per-family discounts to any enrollment, and financial aid adjustments are built in — full aid enrolls a family with a $0 payment.

Preschools & Early Childhood Programs

Manage enrollments, waitlists, family communication, and payments - all in one place.

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Simplify Preschool and Early Childhood Enrollment

Managing a preschool or early childhood program requires careful attention to detail, especially when it comes to enrollment and family communication. SwiftEnroll provides specialized preschool registration software designed to streamline your administrative tasks, so you can focus on providing a nurturing environment for young learners.

Our platform handles the complexities of early childhood enrollment, from managing waitlists to collecting secure payments, all while providing a seamless experience for parents.

Key Features for Early Childhood Programs

Automated Waitlists and Lotteries

Preschools often have high demand and limited capacity. Our automated waitlist system ensures a fair and transparent process. When a spot opens, the next family is automatically notified. For programs with overwhelming demand, our built-in lottery system provides an equitable way to allocate spots.

Flexible Scheduling and Pricing

Whether you offer half-day, full-day, or varied weekly schedules, SwiftEnroll adapts to your program’s structure. Set per-class pricing, collect extended-day preferences, and apply sibling discounts with ease.

Secure Payments and Invoicing

Collect tuition and registration fees securely via Stripe. Set up recurring payments and installments, get receipts that include your Tax ID for FSA and dependent-care claims, and let automated billing reminders ensure timely payments without the hassle of chasing down checks.

Comprehensive Family Profiles

Keep all important information in one place. Parents can create household accounts, storing emergency contacts, allergy information, and pickup and dismissal preferences securely. This ensures your staff always has access to the most up-to-date information.

A Better Experience for Parents

Parents appreciate the convenience of SwiftEnroll. They can easily register their children, update their profiles, and make payments from any device. The intuitive interface reduces confusion and makes the enrollment process stress-free.

Frequently Asked Questions

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Built for Real-World Programs

Set your season up once, let registration and waitlists run by your rules, and keep rosters, attendance, and family email in one place - without extra spreadsheets.

Flexible Program Scheduling

Set the term up once: create your classes, generate every session date in bulk, set capacity and grade limits, then publish a schedule families can read at a glance.

Bulk session generation
Duplicate to roll a term forward
Capacity & grade-level limits
Public schedule families can read

See Scheduling

Students building a robotics project in an after-school session

SwiftEnroll family schedule showing Tuesday and Wednesday columns with class times, rooms, instructors, and a class pass balance

Children walking into school with backpacks at the start of a session

SwiftEnroll class registration panel showing the price, the registration deadline, a Join Waitlist button, and notes on secure Stripe checkout and financial aid

SwiftEnroll capacity meter showing a class at 12 of 12 enrolled with 4 waitlisted, marked Full

Automated Waitlists

Registration runs by your rules - first come, first served or a fair lottery - with grade and age eligibility and registration deadlines enforced at signup. Families who miss out join an ordered waitlist, see their position, and are promoted automatically when a spot opens.

Lottery or first-come, first-served
Ordered waitlists with visible position
Automatic promotion when a spot opens
Registration deadlines & financial aid requests

See Registration

Class Rosters & Attendance

Take attendance right from the roster, keep a record of every change, export rosters and enrollment reports as CSV, and let SwiftEnroll send the routine family emails for you.

Class rosters at a glance
Attendance with a change history
CSV exports & reports
Automated family email

Explore Operations

A program administrator working at a laptop

SwiftEnroll attendance roster for Chess Club showing each student marked Present, Absent, Late, or Excused for the selected session

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